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Build a Filter-Driven Accounting System in Excel
Published 9/2026
Created by Robert (Bob) Steele
MP4 | Video: h264, 1920x1080 | Audio: AAC, 44.1 KHz, 2 Ch
Level: Intermediate | Genre: eLearning | Language: English | Duration: 7 Lectures ( 4h 8m ) | Size: 4.5 GB
Automate journals, ledgers, trial balances, closing, departments, and financial statements with advanced Excel formulas.
What you'll learn
Construct an automated accounting system in Excel that integrates journal entries, the general ledger, trial balance, and financial statements. Apply advanced Excel formulas, including FILTER, lookup, conditional aggregation, and date-based criteria, to automate accounting reports. Analyze accounting data by account type, department, reporting period, and other criteria using sorting, filtering, and pivot-style reporting techniques. Automate the accounting closing process by distinguishing permanent and temporary accounts and incorporating retained earnings and changing reporting dates. Create dynamic balance sheets and income statements that automatically update as underlying transactions, accounts, departments, and reporting periods change. Evaluate traditional journal-to-ledger accounting workflows against single-source data models to strengthen audit-trail and accounting-information-system designRequirements
A basic understanding of accounting concepts, including debits and credits, journal entries, and financial statements. Basic familiarity with Microsoft Excel, including entering data, navigating worksheets, and using simple formulas. Access to a recent version of Microsoft Excel that supports dynamic array functions such as FILTER. No advanced Excel, programming, database, or accounting software experience is required-the more advanced formulas and automation techniques are developed throughout the course.Description
Take your accounting and Excel skills to the next level by building an automated accounting and financial reporting system directly in Excel.
In this hands-on course, we will use Excel to construct and automate the accounting cycle from the ground up. Rather than simply entering numbers into finished reports, we will build the underlying system that moves accounting data from journal entries through the general ledger, trial balance, departmental reports, and ultimately the financial statements.
We will begin with the foundational structure of an accounting system, including the chart of accounts, account numbers, account types, departments, and standardized formatting. From there, we will create journal-style source data and use Excel formulas to dynamically generate the reports that accountants normally expect from accounting software.
A major focus of the course is automation. We will use advanced Excel tools, including dynamic FILTER formulas, lookup formulas, conditional aggregation, date criteria, and structured reporting techniques to reduce manual data entry and allow reports to update automatically when the underlying accounting data changes.
We will automate the general ledger from journal data and use the resulting information to construct an automated trial balance. We will then expand the system to include departmental reporting, allowing the same accounting data to be analyzed and presented across different departments or classes without maintaining separate sets of records.
The course also explores two important ways of thinking about accounting information. First, we will follow the traditional accounting flow
Journal → General Ledger → Trial Balance → Financial Statements
This structure provides an important audit trail and makes it easier to understand how accounting information moves through the system.
We will then compare that traditional structure with a more database-oriented approach in which a master transaction table acts as a single source of truth. From that common source, multiple accounting reports can be generated dynamically. This provides a practical introduction to the way accounting information systems and database-driven accounting software organize and report financial information.
We will also examine the differences between sorting, filtering, and pivoting accounting data and consider how these different approaches can be used to answer different reporting questions.
Another major component of the course is the accounting closing process. We will distinguish between permanent and temporary accounts and build reporting logic that responds to changing date ranges. Instead of treating closing as a hidden year-end procedure, we will use Excel to make the process visible and dynamic, allowing the system to recognize reporting periods and properly account for temporary account activity and retained earnings.
Finally, we will use the automated trial balance to construct dynamic financial statements, including the balance sheet and income statement. As dates, transactions, accounts, and departments change, the reporting system can update along with them.
Throughout the course, Excel serves as more than a spreadsheet. It becomes a transparent accounting information system in which we can see the formulas, relationships, classifications, dates, and data structures that produce the final accounting reports.
By building the system ourselves, we strengthen two skill sets at the same time: our understanding of the accounting cycle and our ability to use advanced Excel tools to organize, automate, analyze, and report accounting information.
The result is a practical accounting and Excel course focused on automation, financial reporting, accounting information systems, and the mechanics behind the reports produced by modern accounting software.
Who this course is for
Accountants and accounting professionals who want to automate accounting processes and financial reporting in Excel. Accounting students who understand basic accounting concepts and want to see how the complete accounting cycle can be constructed and automated in Excel. Bookkeepers and financial professionals who want to strengthen their Excel skills while reinforcing general ledger, trial balance, closing, and financial statement concepts. Excel users with an accounting background who want to develop more advanced skills with FILTER formulas, lookup functions, conditional aggregation, dynamic reporting, and date-driven automation. Accounting professionals interested in understanding how journals, general ledgers, trial balances, departments, and financial statements can be generated from a common source-data structure. Learners interested in accounting information systems who want to compare traditional accounting workflows with more automated, database-style and single-source-data approaches.Homepage
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